On a whim (and because it was on clearance), I bought this expandable file folder. There are 12 pockets (13 if you use the front pocket), one for each month of the year. It comes with the monthly tabs for you to insert or if you have OCD, like me, you can create your own. It also comes with letters of the alphabet and blank tabs to create your own label.
If you have to make a purchase using PayPal, print the sale transaction from Paypal.com. Just make a note about what the purchase it so you’ll know what it was for. Let’s face it. You’re not going to remember every purchase made a year from now.
If you make a purchase on TPT, print it out and place it in the folder. It will come in handy in the future. Did I mention every purchase for your store is Tax-deductible?
If you need to buy ink or paper, don’t hesitate to buy it! Since it’s for your business, it’s tax deductible. I bought a wireless printer on Black Friday for $27.
If you host a giveaway and include gift cards, save your gift card receipts. If you give away a Shopping Spree to your TPT store, keep a record of it. I write down the name of the giveaway, the name(s) of the winners of the giveaway, the start/end date of the giveaway, and what products they won or want (shopping spree/winner’s choice). I keep this record in my TPT Planner until the end of the month.
If you donate to Donorschoose or a GoFundme Project, print out a receipt. It may be tax deductible, especially if the donation is from your business. Be sure to check with your tax preparer. It doesn’t hurt to ask!
Use Microsoft Excel!
This is the part I dislike the most. The last few days of the month, I check through all my expenses and type them ALL in a Microsoft Excel Spreadsheet. Yes, this can be a tiresome ordeal, but this will give you an online copy of all your purchases you’ve made and items you’ve donated throughout the month. You can set the spreadsheet to do all the calculations for you and you can include whatever information you choose. I print it out and place it in my file folder as a cover sheet for each month.
In the Monthly Expenses section, I include the name of the item or purchase, the date of purchase, and the price. All my TPT purchases are added and placed at the bottom.
- Taxes from the Previous year
- Idea list for next year
- Important emails & forms (like plane tickets and hotel reservations)
- End of the Year Statements
- Annual Purchase Statement from TPT
- Goals Check-List
- Anything Busniess or Tax Related
I hope you found this post to be useful. Here’s a few freebies you can use for your file folder.